We offer you the opportunity to apply for vacancies in our company via our websites and by e-mail. For this purpose, we use Lever, Inc. as a software partner. The software partners are processors in the sense of data protection law and are obliged by corresponding contracts to handle your data in compliance with data protection regulations.

Data protection is important to us. Vimcar GmbH and our software partner have taken the necessary organizational and technical measures to ensure the confidentiality of your application.
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All employees in the HR department and our software partners are obliged to maintain confidentiality regarding personal data as part of their employment contract. Thanks to automatically activated 128-bit encryption, secure transmission of your data is ensured. The general standards for data security in accordance with the current state of the art are taken into account during data processing.

During the application process, the usual correspondence data such as postal address, e-mail address and telephone numbers are stored in the applicant database in addition to salutation, surname and first name. In addition, application documents such as letters of motivation, CVs, professional, training and further education qualifications and references are recorded. This data is only stored, evaluated, processed or forwarded internally as part of your application. They are only accessible to employees of the HR department and the persons responsible for selection at Vimcar GmbH. Under no circumstances will your data be passed on to companies or persons outside Vimcar GmbH. In addition, our employees are strictly bound by instructions and may not process the data for their own purposes. The data may be processed for statistical purposes (e.g. reporting). It is not possible to draw conclusions about individual persons.
When you apply to us, we process the information that we receive from you as part of the application process, e.g. through letters of application, CVs, references, correspondence, telephone or verbal information. In addition to your contact details, information about your education, qualifications, work experience and skills is of particular relevance to us.

We do not require any special categories of personal data within the meaning of Art. 9 GDPR (e.g. health data in the context of severe disability or similar) for the application process. We ask you not to send us any such information from the outset. If such information is exceptionally relevant to the application process, we will process it together with your other applicant data. This may, for example, concern information about a severe disability, which you can provide to us voluntarily and which we then have to process in order to fulfill our special obligations with regard to severely disabled persons. In these cases, the processing serves the exercise of rights or the fulfillment of legal obligations arising from labor law, social security law and social protection. The legal basis for data processing is then Art. 9 para. 2 lit. b GDPR, §§ 26 para. 3 BDSG, 164 SGB IX. In exceptional cases, it may be necessary to obtain information about your health or a disability or information from the Federal Central Criminal Register, i.e. about previous convictions, in order to assess your suitability for the intended job. The legal basis for this is § 26 BDSG.
Your data will not be used by us for automated decision-making or profiling, nor will it be passed on to third parties.
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In addition, Vimcar uses the services of Cartha UG for processing.
The legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest is to support effective, systematic personnel planning in the company on an ongoing basis and throughout the company. Cartha allows us to map the positions to be filled holistically and acts as an interface between financial and personnel planning. Personal data is stored for as long as it is required to fulfill the purpose of processing. The data is deleted as soon as it is no longer required to achieve the purpose. Please note Cartha's data protection information.

You have the right to rectification (Art. 16 GDPR) and erasure (Art. 17 GDPR). You also have the right to data portability (Art. 20 GDPR) and restriction of processing (Art. 18 GDPR). If the processing of the data is based on your consent, you can revoke it at any time with future effect (Art. 21 GDPR).
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As a rule, you can assert your rights informally and without giving reasons.
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With a request for information in accordance with Art. 15 GDPR, you can request information about which data about you is being processed. To do so, please contact our data protection department (email: datenschutz@vimcar.com, address: Warschauer Straße 57, 10243 Berlin).

If you apply for a job at Vimcar GmbH, your personal data, or an extract thereof, will be placed in your personnel file.

If you have applied but have received a rejection, your data will be stored on the basis of your consent for approximately three (3) months after completion of the application process and then deleted (profile and application). You will not be notified of the deletion of your data.
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If you have applied but we are unable to offer you a suitable position at this time, we reserve the right to assign your application to our talent pool (Vimcar Connect). In this case, you will receive a message by e-mail. You can then agree to the storage and consent to us storing your data for twelve (12) months and then deleting it. If you no longer agree to this or are no longer interested, you can object to further data processing.
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After the storage period has expired, the data will be anonymized and can no longer be directly assigned to you. However, if you apply for a job again using the same e-mail address, your profile will be reactivated and we will also be able to view data from past applications.