Privacy policy applicants
We are pleased that you are interested in us and that you are applying or have applied for a position at Shiftmove or its affiliated companies. We would like to provide you with the following information on the processing of your personal data in connection with your application.
Responsible party and data protection officer:
Responsible for the processing of your data is
Shiftmove GmbH
Warschauer Str. 57
10243 Berlin
E-mail: kontakt@shiftmove.com
Telephone number: +49 30 555 79 852
Shiftmove has also appointed a data protection officer. You can reach him at: privacy@shiftmove.com.
Application process
Purpose of processing and data categories
To process your application, we process the data that you have sent us in connection with your application in order to check your suitability for the position (or any other open positions in our companies) and to carry out the application process. This data regularly includes
● Contact details: Name, address, telephone number, e-mail address.
● Application documents: CV, cover letter, certificates, references.
● Date and place of birth
● Application photo (optional)
● Education and qualification data: school-leaving qualifications, studies, training, further education
● Professional experience: details of previous employers, positions, areas of activity
● Language skills: Foreign language skills and their level
● Special knowledge and skills: IT skills, certifications, specialised knowledge.
● Social profiles: Links to professional profiles such as LinkedIn or Xing.
● Other information: Interests, hobbies, voluntary work, memberships.
Legal basis of the processing
The legal basis for the processing of your data is the initiation of an employment contract with you in accordance with Art. 6 para. 1 lit. b GDPR. Should the data be required for legal prosecution after completion of the application process, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 para. 1 lit. f) GDPR. Our interest then lies in the assertion or defence of legal claims, for example under the General Equal Treatment Act (AGG).
If you have consented to further storage of your data in our applicant pool, the legal basis for the storage of your data is your voluntary consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time with effect for the future. To do so, simply contact us using the contact options listed above.
Data Recipients
Service provider
To manage our applications, we work with the software Lever, provided by Lever, Inc. 1125 Mission Street, San Franciscio, CA 94103, USA. We have concluded an order processing agreement with the service provider. When using Lever, your data may be transferred to the USA. We have therefore concluded standard contractual clauses with Lever. Lever is also subject to the adequacy decision of the European Commission under the EU-US Data Privacy Framework.
To conduct online interviews, we also work with the video conferencing software Google Meet, provided by Google Ireland Limited Gordon House, Barrow Street Dublin 4, Ireland. We have concluded an order processing agreement with the service provider.
Group companies
Your application data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers responsible for the respective open position. The next steps are then agreed. Within the company, only those persons have access to your data who need it for the proper conduct of our application process. In this context, your applicant data may be transferred to employees of our group companies.
● Vimcar GmbH, Warschauer Str. 57, 10243 Berlin, Germany
● Avrios International AG, Weststrasse 50, 8003 Zurich, Switzerland
● AVRIOS POLAND Sp. z o.o., QUICKWORK - 5th floor, UL. FABRYCZNA 6, 53-609 WROCŁAW, Poland
● Avrios Germany GmbH, Warschauer Straße 57, 10243 Berlin, Germany
● Avrios Italy S.r.l., Via Bernardino Telesio 2, CAP 20145, Milan, Italy
Transmission takes place insofar as it is necessary for the implementation of the application procedure.
Storage duration
Applicant data will be deleted after 6 months in the event of rejection.
Following the application process, you may receive an invitation to join our applicant pool. This allows us to consider you for suitable vacancies in our applicant selection process in the future. If we have your consent to do so, we will store your application data for two years.
If you have been accepted for a position as part of the application process, the data from the applicant data system will be transferred to our personnel information system.
Applicant surveys
Purpose of processing and data categories
To improve our application process, we send out feedback surveys at the beginning, during and after your application. The survey results are always aggregated and pseudonymised. However, if the feedback relates to specific issues, we may be able to establish a link to your person. We process the following categories of data as part of the applicant surveys:
● Contact details: Name, e-mail address.
● Feedback: Comments and feedback texts
● Technical data: IP address
Legal basis of the processing
The legal basis for the processing of your data is our legitimate interest in improving our application process in accordance with Art. 6 para. 1 lit. f GDPR.
Data Recipients
We work together with Starred B.V., Singel 542, 1017 AZ, Amsterdam, Netherlands, to conduct our application surveys. We have concluded an order processing agreement with the service provider.
Storage duration
The survey data is pseudonymised and aggregated immediately after collection. Individual responses to feedback questions are deleted after 6 months.
Your rights
You have the following rights regarding your personal data and under the legal requirements:
● the right to information in accordance with Art. 15 GDPR
● the right to rectification in accordance with Art. 16 GDPR
● the right to erasure in accordance with Art. 17 GDPR
● the right to restriction of processing in accordance with Art. 18 GDPR
● the right to notification in accordance with Art. 19 GDPR
● the right to data portability in accordance with Art. 20 GDPR
● the right to object in accordance with Art. 21 GDPR.
In addition, you have the right to lodge a complaint with a data protection supervisory authority in accordance with Art. 77 GDPR if you believe that your personal data is being processed unlawfully. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.
If the processing of data is based on your consent, you are entitled under Art. 7 GDPR to withdraw your consent to the use of your personal data at any time. Please note that the revocation only takes effect for the future. This does not affect processing that took place before consent was withdrawn. If you wish to withdraw your consent, please use the contact information provided above.